Requestor:		Phone:
E-Mail Address:		Request Date:
Dept:	Pick from list Acad Advising Acad Affairs Asst Prov Admin Acad Affairs Prov VP Acad Affairs UG St Univ Comm Accounts Payable Admin VP Affirmative Action Africana Studies Alumni and Parent Relations Anderson Cntr Performing Arts Animal Care Anthropology Art History Art Museum Dir of Dev Art Studio Arts and Sciences Acad Arts and Sciences Admin Arts and Sciences Dean Arts and Sciences Dir of De Arts and Sciences Faculty Trvl Arts and Sciences Personnel Arts and Sciences Sciences Asian and Asian Amer Studies Asst VP Fin Plan and Analysis Athletics Athletics Dir of Dev Auxiliary Services Balance Sheet Binghamton Foundation Binghamton Univ Council Biochemistry Bioengineering Biology Biomedical Anthropology Business Office Campus Activities and Orient Campus Community Services Career Dev Cntr Central Duplicating and Prin Chemistry Childrens Unit Cinema Classics Cntr Cognitive Psycholing Cntr Computing Technology Cntr Computing Technology RF Cntr Dev Psychobiology Cntr Hist Stu Women and Gender Cntr Intelligent Systems Cntr Intelligent Systems RF Cntr Leadership Studies Cntr Learning and Teaching Cntr Medieval and Renaiss Stu Cntr Quality Cntr Res in Environ Systs Cntr Research in Translation College in the Woods Comparative Literatur Computer Engineering Computer Science Computing Svcs Admin Computing Svcs Operations Computing Svcs Pods Conference and Events Services Cont Ed and Summer Prog Acad Continuing Ed and Outreach Copy Cntr Counseling Cntr Dean of Students Assoc VP Dickinson Community Discovery CLT Economics Educational Communications Educational Opportunity Prog Electrical and Computer Engr Empire State Games Employee Assistance Engineering Design Engineering General Engineering Other Engineering Science Enginet English English as Second Language Enrollment Mgmt Environmental Health Safety Environmental Studies Events Center External Affairs VP Faculty Senate Fernand Braudel Cntr Financial Aid and Employment GIS Core Facility Geography Geology German Russian E Asian Lang Gov Relations Econ Dev Graduate School Graduate School Dean Health Services Hillside Community Hinman College History Human Resources Industrial Manufacturing Eng Inst Global Cultural Studies Inst Materials Research Inst Primary and Prev Health Inst Research and Planning Institutional Research Integr Electron Engr Cntr Integr Electron Engr Cntr RF Internal Audit Office International Programs UG St International Stdnts Schr Srvc Judaic Studies Judicial Affairs Lang Across the Curriculum Latin Amer Carib Area St Liberty Partnership Library Admin Library Dir of Dev Library Services Linguistics Masters in Public Administration Materials Engineering Materials Science Mathematics Mechanical Engineering Medieval Studies Middle East N African St Mountainview College Multicultural Resource Cntr Music Music Royalties NYS Trade Assistance Cntr New Program Startup Newing College Off Campus College Office of Research Advancement PF Campus Mail Service PF Capital and Chargebacks PF Commodities Utilities PF Facility Planning Res Halls PF Residential PF State PF Utilities Operations Parking Services Payroll Phil Interpretation Culture Philosophy Philosophy Politics and Law Physical Ed Acad Physical Ed Admin Physics Political Science Presidents Office Psychobiology Psychological Clinic Psychology Public Archeology Facility Purchasing Radiation Safety Recreation Registrar Research Foundation Research Sponsored Prog Research VP Residential Life Office Romance Languages Russian East European Prog SEHD Deans Office SEHD Dir of Dev SEHD Div Education SEHD Div Human Dev SEHD Div Prof Dev and Researc SEHD Division of Social Wor School of Mgmt Acad School of Mgmt Admin School of Mgmt Dir of Dev School of Mgmt Res School of Nursing Acad School of Nursing Deans Office School of Nursing Dir of Dev Schweitzer Chair Small Business Dev Cntr Sociology Sponsored Funds Admin Sponsored Programs Dev Strat Partnershp Indust Resurg Student Accounts Student Affairs VP Student Life Asst VP Susquehanna Community Svcs for Stdnt with Disability Systems Engineering Systs Sci Industrial Engr Telecommunications Theatre Translation Res Instr Prog Trio Veterans UUP Office Undergrad Admissions Undergraduate Education Univ Art Museum Univ Comm and Mrktg Univ Counsel Univ Development Office Univ Police Admin Univ Publications Univ Union University Ombudsman University Revenue University Undistributed Watson Computer Facility Watson Continuing Ed Watson Deans Office Watson Dir of Dev Watson Laboratories Watson Shop Womens Studies Writing Cntr	VP Area:	Pick from list External Affairs Administration Student Affairs Academic Affairs Research
Who from your office will be responsible for coordinating the project?
Project Title:
Date Required:		Priority:	Pick from list High Medium Low Legal Mandate
		Funding Source:	Pick from list Funding Available Funding Source Not Yet Identified N/A
If you think this project will take less than a two days for all parties involved to complete, indicate here: Yes No

Project Essentials

This section contains high-level explanation of the project objectives, scope, assumptions, risks, costs, timeline, approach, and organization. Describe the context for the project and why it is being undertaken. Speak to the business value of the work being performed. Put enough information here so that the rest of the sections in the project definition make sense.

Project overview: What constitutes this project, how will you know when it is done?

Objectives

Objectives are statements that describe what this project will achieve and deliver. Objectives should be “SMART”: Specific, Measurable, Achievable, Realistic, and Time-Based. To be specific and concrete, objectives should be deliverable-based (for example, Student wait time reduced by 25%, On-line accessibility of website increased to 24 hours/day,  reduce processing time by 15%,etc…).

The XXX project will meet the following objectives:

Objective #1

Objective #2

Objective #3

Business justification/Impact if not done

Elaborate on the business justification for approving the request, also provide possible consequences if request is rejected.  Are there cost savings or penalties if the project is done/not done?

Issues of Concern

Specify issues or concerns that may impact the project.

Issue		Probable Resolution/Action taken

Organizations and Users Affected

The impact of this project on other organizations needs to be determined to ensure that the right people and functional areas are involved.  Please list the users or departments affected by, or that may participate in the project. Individual names should not appear, but the organizations they represent are included here

Organization and User Groups Affected		How is it affected or how is it participating?

Project organization

A major project will require an executive sponsor, who can secure any necessary funds for the project and settle policy issues as they arise.  A project manager from the functional office(s) most affected by the project and several other people usually both from the functional areas (to handle process design and administration of the project, note taking, status reports and documentation) and Computing Services (to coordinate software, hardware and other technical components of the project).

Please Name the following individuals:

Project Executive Sponsor:
Functional Project Manager:

 

Project estimated effort/cost

 Any project to develop, acquire or change systems has costs.  In order to determine where this project fits in the University’s priorities, we must develop an accurate estimate of the true costs of the project before the project can begin.  Costs will include equipment, software, consultants, training and the cost of labor in your department, in Computing Services, and in other departments that may be involved.

While you probably do not know the full and actual cost of these items at this time, please estimate below which of these costs is likely to apply to this project.  If this project is passed on to Computing Services, a systems analyst will work with you to refine these estimates.

Category		Likely to Apply? (Indicate “Yes”)	Estimated Cost (or Hours for Labor if known)
Internal Labor:
FTE from requesting office		Yes No
FTE from Affected offices		Yes No
FTE from Technical Staff		Yes No
External Labor/Consultants		Yes No	$
Software		Yes No	$
Hardware		Yes No	$
Travel / Training		Yes No	$
Other		Yes No	$
TOTAL COST Above Items Less Internal Labor :			$

Are there cost savings from this project you can estimate that might off-set some costs of this project? Please explain.

Additional Comments (explain other pertinent information)